This policy applies to the Spirit of 2012 website, our use of emails and text messages for marketing purposes, and any other methods we use for collecting information outside our grant-funded relationships. It covers what we collect and why, what we do with the information, what we won’t do with the information, and what rights you have.
What information we collect and why?
We will only ever collect the information we need – including data that will be useful to help improve our services. We collect two kinds of information:
non-personal information including IP addresses (the location of the computer on the internet), pages accessed and files downloaded. This helps us to determine how many people use our sites, how many people visit on a regular basis, and how popular our pages are. This information doesn't tell us anything about who you are or where you live. It simply allows us to monitor and improve our service.
personal information such as name, postal address, phone number, email address, information about your Spirit-related interests etc.
We only collect this information in connection with specific activities, such as newsletter requests and only when you give it to us by completing and submitting the online request form. When you submit this information, we will ask for your consent to receive newsletters and marketing materials from us and we will keep a record of this consent with your details. You don't have to disclose any of this information to browse the site.
What do we do with the information?
We will use the information you provide to:
- fulfil your request to receive newsletters and direct marketing material from Spirit
- Invite you to Spirit events directly relevant to your interest in us.
- if you have agreed to it, provide you with information that we think may be of interest to you.
Every message we send will include a link to withdraw your consent and opt out of receiving future messages if you change your mind. If you withdraw your consent to receive newsletters and marketing materials we will keep a record that your consent has been withdrawn. If you ask us to we will delete your details from our database
Using your information for marketing
Sharing your information
We do not sell or share personal details to third parties for the purposes of marketing.
We will only share your information if:
- We are legally required to do so, e.g. by a law enforcement agency legitimately exercising a power or if compelled by an order of the Court.
Storing your information
We will keep your information only for as long as we need it to provide you with the goods, services or information you have required, to administer your relationship with us, or to ensure we do not communicate with people that have asked us not to. When we no longer need information we will always dispose of it securely, using specialist companies if necessary to do this work for us.
What we don’t do with your information
We never sell or share your information to other organisations to use for their own purposes.
Data Protection Legislation gives you certain rights over your data and how we use it. These include:
- Being clear and unambiguous about what we will use your data for
- The right to withdraw your consent to receiving communications from us at any time
- the right to have inaccurate personal data rectified, blocked, erased or destroyed
- the right to prevent your data being used for direct marketing
- the right of access to a copy of the information we hold about you (known as a subject access request)
If you wish to exercise any of these rights please contact Spirit of 2012 in writing at Spirit of 2012, Room S100, New Wing, Somerset House, Strand, London WC2R 1LA or by emailing firstname.lastname@example.org.
For more information about your rights under the Data Protection Legislation go to the website of the Information Commissioner’s Office at ico.org.uk.
Social media sites
Other people’s data
Some of the services we offer allow you to provide the personal data of other people (eg tagging people on photos on social media). Before providing anyone else’s data please ensure they are happy for you to do so and under no circumstances must you make public another person’s home address, email address, or phone number.
If you have any questions about this policy or how we use data please contact us by emailing email@example.com.